We welcome all delegates and invited guests to the 31th Annual Executive Council Meeting and AGM of FAPAA. The meetings will be held in the Shinagawa Prince Hotel, Tokyo Japan between Aril 24-26 2018 and we are suggesting that guests stay in the Shinagawa Prince Hotel as the most convenient accommodation to the meeting venue.


The Hotel for the meetings, functions and the accommodation of delegates is the
Shinagawa Prince Hotel, Tokyo Japan

  • Official Hotel check-in time is 1300 hrs. Check-out is by 1100 hrs.
  • Room rates will include Breakfast (Inclusive of Service/Tax).
  • All rates quoted are in Japanese Yen (JPY) per room per night.
  • An English-speaking person will be available at the Hotel Help-Desk.

Detailed Info on Room Type & Rates:
Click here to View Hotel Accommodation Type and Room Rates


Venue for Welcome Reception Cocktail Function (April 24):
18.00 – 20.00 Hours. NAEBA room, 28th Flr, Main Tower, Shinagawa Prince Hotel.

Venue for FAPAA Meetings
(April 25 & 26):

KARUIZAWA room, 24th Flr, Main Tower, Shinagawa Prince Hotel.

Venue for the Gala Dinner (April 25):
HAKONE room, 22nd Flr, Main Tower, Shinagawa Prince Hotel
18.30 – 19.00 Pre-dinner drinks
19.00 – 21.00 Dinner* (Buffet style)

* Please refer Registration form to note any special meal requirements

Sightseeing Information:

Note: JTB is an official Agent of FAPAA 2008 and is the largest Travel Agent in Japan,with many Branch Offices located around the World.

  • Hotel Help Desk: an English speaking person will be situated at the Help Desk inside the Hotel between 9am – 5pm and during functions, for all enquiries regarding travel and sightseeing.



Due to the very high cost of playing Golf and difficulty of access, a formal Golf Day will not be arranged by the host. It may cost in the vicinity of USD 500.

However should attendees wish to play, then a game can be arranged if 3 or more persons are interested in playing. Attendees will need to indicate this on the Booking Form and depending on the number of players, a cost will be advised. This will include: Transportation to and from the course; Green Fees; Golf Buggy; Hiring of Clubs and Shoes. Food and drink will be an additional cost. As the Welcome Reception is also planned for the evening, arrangements will include departing at approx. 7am and returning around 5pm.



Please find the following transport information between Narita International Airport and Shinagawa Prince Hotel in Tokyo.

By Limousine Bus

It is suggested that the most practical and cost effective method is to take a Limousine Bus from Narita International Airport to the Hotel. Tickets may be purchased from the relevant counter after arrival and then delegates should go to the designated Bus Stop. The Journey will take approximately 1 hour, 30 minutes. The Bus will stop at the Shinagawa Prince Hotel Main Tower.

See Limousine Bus timetable at the following link: http://www.limousinebus.co.jp/en/timetable/narita/shinagawa_ebisu_h.html

By Railway

1 hour, 10 minutes from New Tokyo International Airport via Narita Express (NEX) to Tokyo Station, then on to JR line to Shinagawa Station.

Nearest Train Stations:

  • JR Shinagawa Station (2-minute walk)


**As a guide, the following FAPAA Member countries currently require a Visa to enter Japan:

  • Bangladesh,
  • China,
  • India,
  • Indonesia,
  • Malaysia,
  • Nepal,
  • Philippines,
  • Sri Lanka,
  • Thailand.

**This list is a guide only and all delegates should check with their local Japanese Embassy or Consular office for the latest information.

Those requiring a Visa should complete the necessary details on the FAPAA Registration Form. JTB, as the FAPAA 35th ECM Meeting Agent, will contact the person directly to assist with making arrangements for the delegate to obtain a Visa.


Shinagawa Prince Hotel 4-10-30,

Takanawa, Minato-ku, Tokyo
Tel: +81 3 3440 1111
Fax: +81 3 3441 7092 (Main Tower)




The local Japanese Yen (JPY) Currency can be exchanged in Hotel for the following foreign Currencies: AUD, HKD, SGD,USD.

All other Currencies should be exchanged at Narita Airport, or before arrival.


The weather should be pleasant with an average temperature during April of between 10 – 18 degrees Celsius.



Please complete and return the registration information by latest February 28th, in order for the Hotel to be able to guarantee your accommodation.

Any questions about the information, please send email to: fapaa@jafa.or.jp
CC to: fapaa@afif.asn.au

Note: a Registration Fee of USD 120.00 (preferably payable in Japanese Yen – approx JPY 14,000) will be payable by ALL ATTENDEES directly to JAFA at the time of Registration at the meeting.


Online Meeting and Accommodation Registration

STEP 1 of 2 – FAPAA Registration

Please complete this form for preliminary FAPAA Registration and click on the Hotel Reservation Button below to make the accommodation booking.

Registration Fee of USD 120.00 (preferably payable in Japanese Yen – approx JPY 14,000) will be payable by ALL ATTENDEES directly to JAFA, Japan at the time of Registration at the meeting.


Name of Association:


Company Address:







Contact name:


Delegates / Attendee Details

Please note: This form allows for the registration of up to 4 delegates.
If you wish to register more please complete this form again.

    Last NameFirst NameTitle in Association
Flight DetailFlight NoDateTime
Arrival in Japan
Depart from Japan
Flight DetailFlight NoDateTime
Arrival in Japan
Depart from Japan
Flight DetailFlight NoDateTime
Arrival in Japan
Depart from Japan
Flight DetailFlight NoDateTime
Arrival in Japan
Depart from Japan

Visa Requirements: (see note in General Meeting Info)

If you require a Visa please advise:
 Full Name as
written in Passport

Date of Birth




FAPAA Gala Dinner

Will you be attending the FAPAA Gala Dinner on Friday April 25th?
 yes   no
If Yes, please indicate names below:
a) b) 
c) d) 

Do you require any special meal requirements?

 yes   no
If Yes, please advise details:

Are you Interested in playing Golf on Thursday 24th April 2008?

 yes   no
Please note: A ‘Golf Day’ will be arranged provided that there are at least 3 participants. Please refer to details in the General Information document regarding potential cost and exclusions.
If Yes, please indicate names below:
a) b) 
c) d) 

Complete FAPAA Meeting Registration

Click here to view the Program Schedule