We welcome all delegates and invited guests to the 45th Annual Executive Council Meeting and AGM of FAPAA.
The meetings will be held in the Bangkok International Trade Exhibition Center (BITEC)

Please kindly REGISTER for the meeting as soon as possible.

*** please also see the attached PDF file regarding Visa information Here ***

REGISTRAION

Registration Fee :

1. Entrance Fee to FAPAA ECM&AGM 2018, Bangkok, Thailand is USD250.00

Click here to download Registration Form.

All Delegates and Observers are invited to all sessions, unless otherwise stated in the Agenda or advised by the Chairman.

DAY 1: Wednesday August 29th, 2018

l.OPENING CEREMONY and Welcome Addresses
Location: BITEC, Room #
Time: 1300 – 1330

• Host Association Welcome:
Mr Chaiyong Theinvutichai – Chairman, TAFA, Thailand

• FAPAA Executive Council Meeting Opening Address:
Mr Niral Kadawatharatchie – Chairman, FAPAA

• Official Group Photograph
Following the Opening Ceremony, Delegates to assemble for a Group Photograph
Location: BITEC, Room #.

2.COMMENCEMENT OF E.C.M. BUSINESS MEETINGS
Location: TBA – BITEC, Room # Time: 1330
** Following sessions open to all attendees unless otherwise indicated

Call to order by the traditional sounding of the FAPAA Song

a. APOLOGIES and ROLL-CALL
Time: 1330 – 1340
b. Competition Law Guidelines Statement for FAPAA Meetings
(Executive Director of FAPAA to announce)
c. In Memorium – Paying respects to the memory of past Council members.

3.MINUTES OF THE PREVIOUS MEETING
Time: 1340 – 1345
To agree on any necessary corrections and confirm the minutes of the 44th FAPAA Executive Council Meeting, held between July 27 – 28, 2017 at the Soaltee Crowne Plaza, Kathmandu, Nepal.

4.Action and Outcome items (other than carried forward to current Agenda)
Time: 1345 – 1350
Refer Agenda Cross-Reference Document (identifying action items from FAPAA 44th ECM, July 27 – 28, 2017).

5.CRRESPONDENCE (not specific to Agenda)
Time: 1350 – 1355
Items not specific to Agenda, to be tabled and circulated.

6.SUB – COMMITTEE REPORTS

a. FIATA Report – Chaired by AFIF, Australia
Time: 1355 – 1420
Report on relevant Region Asia Pacific and Air Freight Institute issues of interest to the FAPAA Members.
– Including advice on proposed new IATA FIATA Air Cargo Program

b. AIRFREIGHT Session – Chaired by HAFFA, Hong Kong, China.
Time: 1420 – 1510
The sessions described below will include IATA related activities affecting the Asia-Pacific.

b.1. ACTIONS arising from IATA Forum meeting, location / date?

b.2. IATA Cargo Agency Program and CASS Matters
Members roundtable discussion on matters related to the IATA Cargo Agency Program, including:

a. Annual Financial Review;
b. DIP Insurance Program and Bank Guarantees
c. CASS

b.3. Other General Aircargo Matters
Session chairman will lead a round-table discussion on current trends and issues affecting aircargo in the Asia Pacific.

b.3.1. e-AWB & e-Freight

7.AFTERNOON TEA Location: BITEC, Room #
Time: 1510 – 1530

8.FAPAA / IATA Forum – Chaired by Alec Koh, coordinator, FAPAA / IATA Forum Sub-Committee
Time: 1530 – 1700

IATA Guest: Mr. Rudy Reyes, Regional Manager, Airports Passenger Cargo Security (APCS), Asia Pacific

a. Update on proposed new IATA / FIATA Air Cargo Program – (‘IFACP’)

b. CASS Issues

c. Default Insurance Programs (DIP)

d. Air Cargo Security & Compliance

e. e-AWB & e-Freight

f. Dangerous Goods

End of Day 1 Meetings: 1700 (approx)

9. GALA DINNER with AFFA / TAFA & TIFFA representatives
Location: BITEC, Room #.
Time: 1830 – 2200

DAY 2: Thursday August 30th, 2018

Location: BITEC, Room #

1. AIR CARGO SECURITY – Chaired by: AFIF, Australia – Paul Golland
Time: 0900 – 1000

Including:
a. Australia: Piece- level screening requirements, from March 2019 – Paul Golland, AFIF Australia

b. Other Air Cargo Security items raised by the Council Members

2.EDUCATION and TRAINING – Chaired by TAFLA, Chinese Taipei
Time: 1000 – 1030

Note: Training activity reports, by country, were required to be sent to the
Secretariat and these have been distributed to all members and Posted to
FAPAA Website prior to the meeting.

This session is for each member delegate to highlight any particular matter or
raise items omitted from previously circulated reports.

3.MORNING TEA
Location: BITEC, Room #
Time: 1030 – 1050

4.PUBLICITY and COMMUNICATION – Chaired by SLFFA, Sri Lanka
Time: 1050 – 1120

a. FAPAA Publicity
b. FAPAA Website Hosting & Maintenance – SLFFA, Sri-Lanka

5.MEMBERSHIP – Chaired by FMFF, Malaysia
Time: 1120 – 1150

a. Potential new members
b. Other Membership Matters

6.COUNTRY and / or Region Reports – Moderator: FAPAA Chairman
Time: 1150 – 1230

Note: Country and / or Region reports were required to be sent to the FAPAA Secretariat and posted on the FAPAA Website prior to the meeting.

This session is for each member delegate to highlight any major issue, or raise items omitted from previously circulated reports.

7.LUNCH
   Location: Location: BITEC, Room #
   Time: 1230 – 1330

8.FAPAA Financial and Constitution Matters **
   Time: 1330 – 1500

** Note: This session is for the Official FAPAA Executive Council Member Country and / or Region representatives only

8.1 FINANCIAL MATTERS Chaired by AFPI, Philippines – Treasurer
8.1.a. Income & Expenditure Report & Balance sheet, 2017 (for ratification at AGM)
8.1.b. Budget 2018 Update – report on any major variances to date (HAFFA, Hong Kong, China)
8.1.c. Budget 2019 – discussion and approval on previously circulated Draft Budget- prior to ratification at AGM.
8.1.d. Other Financial Matters

8.2 Memorandum of Articles of Association – update on review from AFIF, Australia

9.AFTERNOON TEA
   Location: BITEC, Room #
   Time: 1500 – 1520

10.GENERAL BUSINESS
     Time: 1520 – 1535

10.1 FAPAA Sub-Committee Portfolios and leaders for 2018 – 19.
Note Current listing below:

10.2 Other General Business

11. NEXT MEETING SCHEDULE:
Time: 1535 – 1550
The FAPAA Chairman will lead a discussion on potential locations for the following annual meetings of FAPAA.

11.1. FAPAA 46th ECM: 2019
11.2. FAPAA 47th ECM: 2020

12. Closing Remarks and Presentations
Time: 1550 – 1600
FAPAA Chairman to officially close the Executive Council Meeting, prior to AGM.

Annual General Meeting 2018
Time: 1600 – 1630
Refer Separate Agenda

Notice is hereby given that the Annual General Meeting of FAPAA will be held at the Bangkok International Trade and Exhibition Centre (BITEC), Bangkok, August 30, 2018.

 Important Notes

• Each member shall be represented by its nominated ‘officials’ or ‘alternates’, as the case may be. Each member shall be entitled to one vote. 
• All Resolutions are decided by a two-third majority vote
• Such votes can be exercised either personally or by proxy. Chairman has a casting vote in the event of a tie in addition to own country, or region, member vote)

AGENDA

1. Apologies.
2. Roll call and determination of a quorum (represented by two thirds of voting members either present or by proxy).
3. To approve the Minutes of the previous meeting held at the Soaltee Crowne Plaza Hotel, Kathmandu, Nepal at 12:15 pm on July 28, 2017.
4. To receive the Annual Financial Accounts of FAPAA for Financial Year 2017, together with the auditor’s report thereon and if approved to adopt them.
5. To fix the amount of Annual Subscription and Entrance Fees for 2019.
6. To receive and approve amendments to Budget 2018 and to adopt the Draft Budget for 2019.
7. To appoint a Public Auditor.
8. To elect the Officers of the Council of the Federation.
9. Other business *

(* Note: To consider only  those items  to which at least seven (7) clear days’ Notice has been deposited in  writing with the Honorary Secretary, as per the Articles of Association of the Federation)

Hon. Secretary