We welcome all delegates and invited guests to the 50th executive council meeting and the annual general meeting of FAPAA hosted by the International Forwarders & Customs Brokers Association of Australia (IFCBAA) will be held at the Double Tree by Hilton Perth waterfront Hotel from the 13th to the 15th June 2024.

₅₀th

Executive Council Meeting

of the

FEDERATION OF ASIA-PACIFIC AIRCARGO ASSOCIATIONS

(FAPAA)

hosted by the

International Forwarders & Customs Brokers Association
of Australia

will be held at

Double Tree by Hilton Perth Waterfront, Australia

14^th June 2023

*** Welcome reception will be evening of 13^th June

All Delegates and Observers are invited to all sessions, unless otherwise stated in the agenda or advised by the Chairman.

Time : 9.00 am              FAPAA Executive Council Meeting Opening Address:
Mr. Paul Golland – Chairman, FAPAA & Mrs. Doris Torres – Chair FAPAA, Philippines.

Followed by Official group photograph.

Time : 9.45 am

COMMENCEMENT OF E.C.M. BUSINESS MEETINGS
** Following sessions open to all attendees unless otherwise indicated

Time: 10.00 am

1. a.  APOLOGIES and ROLL- CALL
   b.  Competition Law Guidelines Statement for FAPAA Meetings(as pre-circulated; Chairman of FAPAA to request understanding and acceptance)
   c.  In Memorial– Paying respects to the memory of past Council members.

Time: 10.15 am

                   2. MINUTES OF THE PREVIOUS MEETING

To agree on any necessary corrections and confirm the minutes of the 49^th FAPAA Executive Council Meeting, held in Bali, Indonesia 10^th – 12^th July 2023.

Time: 10.20 am – 11.50 am

                   3.  SUB – COMMITTEE REPORTS
                      a. FIATA Report – Chaired by IFCBAA, Australia
                                FIATA Director General Dr. Stephane Graber

Discuss update IATA/FIATA Global Air cargo program

Session Break

Time: 11.50 am – 12.00 am

Time: 12.00 pm – 12.35 pm

                       b. AIRFREIGHT Session – Chaired by Mr Dani Yahya, ILFA | Richard White, CEO Wisetech Global
                                  via Zoom

The sessions described below will include IATA related activities affecting the Asia-Pacific.
Presentation to be conducted by Richard White, on “Digitalization”- the plan to eliminate paper documents from the supply chain”.

Time: 12.35 pm – 1.05 pm

                    b.1   IATA Cargo Agency Program and CASS Matters

Members roundtable discussion on matters related to the IATA Cargo Agency Program, including:

• Annual Financial Review;
• DIP Insurance Program: failure and future
• Bank Guarantees
• CASS

Time: 1.05 pm – 1.20 pm

                  3b.2 Other General Air Cargo Matters

Discussions will be exclusively for FAPAA Members only.

Time: 1.20 pm – 2.00 pm

Lunch Break

Time: 2.00 pm – 2.30 pm

                3b.3 AIR CARGO SECURITY – Chaired by NEFFA, Nepal.

Session chairman will lead a round-table discussion Brian Lovell, Wisetech Academy, discussion on cyber
security.

Time: 2.30 pm – 2.45 pm

4. EDUCATION and TRAINING – Chaired by FMFF,  Federation Malaysian Freight Forwarders

Note: Training activity reports, by country, were required to be sent to the Secretariat and these have been distributed to all members and Posted to FAPAA Website prior to the meeting.

NB: This session is for each member delegate to highlight any matter or to raise items omitted from previously circulated reports.

Time: 2.45 pm – 2.55 pm

5. PUBLICITY and COMMUNICATION – Chaired by SLFFA, Sri Lanka Logistics & Freight Forwarders Association

       5d.1 FAPAA Publicity.               
                   Discuss options for publicity media

       5d.2 FAPAA Website Hosting & Maintenance          
                    SLFFA Sri Lanka Logistics & Freight Forwarders Association.

Time: 2.55 pm – 3.05 pm

6. MEMBERSHIP– Chaired by FMFF, Federation Malaysian Freight Forwarders
          Potential new members.

Time: 3.05 pm – 3.35 pm

7. FAPAA Financial Matters
     ** Note: This session is for the Official FAPAA Executive Council Member Country and / or Region representatives only

7.1  FINANCIAL MATTERS. Chaired by HAFFA, Hong Kong, China –Treasurer

7.1a Income & Expenditure Report & Balance sheet, 2023 (for ratification at AGM)

7.1b Budget 2023 Update – report on any major variances to date (HAFFA, Hong Kong, China)

7.1c Budget 2024– discussion and approval on previously circulated Draft Budget
            – prior to ratification at AGM.

7.1d Other Financial Matters

Time: 3.35 pm – 3.55 pm

8. COUNTRY and / or Region Reports – Moderator: FAPAA Chair, Mrs. Dorris Torres

Note: Country and / or Region reports were required to be sent to the FAPAA Secretariat and posted on the FAPAA Website prior to the meeting.

This session is for each member delegate to highlight any major issue, or raise items omitted from previously circulated reports.

Time: 3.55 pm -4.25 pm

9. GENERAL BUSINESS

      FAPAA Sub-Committee Portfolios and leaders for 2023- 2024.
Note Current listing below:
Non-election Year

Sub – Committee	Leader & Support Members 2021-2023
FIATA	IFCBAA Australia (Paul Golland). Additional Members: HAFFA; ACAAI; FMFF
IATA	HAFFA Hong Kong, China (TBA) Additional Members: ACAAI; FMFF; ACAAP
Education & Training	TAFLA, Chinese Taipei (TBA) Additional Members: ACAAP; FMFF.
Publicity & Communication	SLFFA, Sri Lanka (Niral Kadawatharatchie). Additional Members: IFCBAA; BAFFA

Membership	FMFF, Malaysia (Krishnan Chelliah). Additional Members: HAFFA; SAAA
Air Cargo Security	ILFA Indonesia (Dani Yahya). Additional Members: IFCBAA; SAAA

Time: 4.25 pm -4.45 pm

10. NEXT MEETING SCHEDULE:

The FAPAA Chairman will lead a discussion on potential locations for the following annual meetings of FAPAA.

• FAPAA 51^st – Kathmandu, Nepal 2025
• FAPAA 51^st – TBC
  (Note: A guide to hosting requirements will be sent to successful Hosts)
• •  

Time: 4.40 pm

Adjournment of ECM

FAPAA Chair to officially close the Executive Council Meeting, prior to AGM.

FAPAA Chairman to deliver final closing remarks

Annual General Meeting 15^th June 2024 – Refer Separate Agenda
Time: 09.30 am– 10.30 am

Time: 4.45 pm

Official Close of Proceedings

FAPAA Chairman to deliver final closing remarks

Annual General Meeting of FAPAA will be held at Double Tree by Hilton Perth Waterfront, Australia on 15^th June 2024

Important Notes

• Each member shall be represented by its nominated ‘officials’ or ‘alternates’, as the case may be. Each member shall be entitled to one vote.
• All Resolutions are decided by a two-third majority vote
• Such votes can be exercised either personally or by proxy. Chairman has a casting vote in the event of a tie in addition to own country, or region, member vote)

AGENDA

1. Apologies.

2. Roll call and determination of a quorum (represented by two thirds of voting members either present or by proxy).

3. To approve the Minutes of the previous AGM meeting in Penang on July 12th, 2023.

4. To receive the Annual Financial Accounts of FAPAA for Financial Year 2023, together with the auditor’s report thereon and if approved to adopt them.

5. To fix the amount of Annual Subscription and Entrance Fees for 2025.

6. To receive and approve amendments to Budget 2024 and to adopt the Draft Budget for 2025.

7. To confirm the appointment of a Public Auditor.
8. Any other business.

(* Note: To consider only those items to which at least seven (7) clear days’ Notice has been deposited in writing with the Honorary Secretary, as per the Articles of Association of the Federation)

Wes McDiarmid Executive Director & Hon Secretary