We welcome all delegates and invited guests to the 49th Annual Executive Council Meeting and AGM of FAPAA to be held at Anvaya Beach Resort Bali 9 ~ 10 June.

₄₉th

Executive Council Meeting

of the

FEDERATION OF ASIA-PACIFIC AIRCARGO ASSOCIATIONS

(FAPAA)

hosted by the

Indonesian Logistics and Freight Forwarders Association

will be held at

Anvaya Beach Resort Bali

9t^h June 2023

*** Welcome reception will be evening of 8^th June

AGENDA

49^th Executive Council Meeting

All Delegates and Observers are invited to all sessions, unless otherwise stated in the agenda or advised by the Chairman.

Time:9.00am

• FAPAA Executive Council Meeting Opening Address:

Mr. Paul Golland – Chairman, FAPAA & Mr. Yukki Nugrahawan Hanalfi ILFA chairman.

Followed by Official group photograph.

COMMENCEMENT OF E.C.M. BUSINESS MEETINGS

Time: 9.45 am

** Following sessions open to all attendees unless otherwise indicated

a. APOLOGIES and ROLL- CALL

Time: 10.00am

b. Competition Law Guidelines Statement for FAPAA Meetings

(as pre-circulated; Chairman of FAPAA to request understanding and acceptance)

c. In Memorial – Paying respects to the memory of past Council members.

MINUTES OF THE PREVIOUS MEETING

Time: 10.15am

To agree on any necessary corrections and confirm the minutes of the 48^th

FAPAA Executive Council Meeting, held in Penang 15^th July 2022

3. SUB – COMMITTEE REPORTS

3a) FIATA Report – Chaired by IFCBAA, Australia

– FIATA Manager AFI Ms. Andrea Tang

Time: 10.20-11.50 am

Discuss update IATA/FIATA Global Air cargo program

• Session Break

Time: 11.50-12.00am

3b) AIRFREIGHT Session – Chaired by Mr Keshav Tanna ACAAI

David See IATA Singapore

Total Time: 12.00-12.35pm

The sessions described below will include IATA related activities affecting the Asia-Pacific.

Presentation to be conducted by David Wee, IATA Singapore

3b.1 IATA Cargo Agency Program and CASS Matters

Mr. Shi Chun Pang IATA Singapore

Time: 12.35-1.05pm

Members roundtable discussion on matters related to the IATA Cargo Agency Program, including:

1. Annual Financial Review;

2. DIP Insurance Program: failure and future

3. Bank Guarantees

4. CASS

3b.2 Other General Air Cargo Matters

Time: 1.05-1.20pm

• Session Break – Lunch

Time: 1.20-2.00pm

Time: 2.00-2.20pm

3b.3 AIR CARGO SECURITY – Chaired by ILFA, Indonesia.

Session chairman will lead a round-table discussion

4. EDUCATION and TRAINING – Chaired by TAFLA, Chinese Taipei – via zoom

Time: 2.20-2.40pm

Note: Training activity reports, by country, were required to be sent to the Secretariat and these have been distributed to all members and Posted to FAPAA Website prior to the meeting.

NB: This session is for each member delegate to highlight any particular matter or to raise items omitted from previously circulated reports.

5. PUBLICITY and COMMUNICATION – Chaired by SLFFA, Sri-Lanka

Time: 2.40-2.50pm

5d.1 FAPAA Publicity.

• Discuss options for publicity media

5d.2 FAPAA Website Hosting & Maintenance

• SLFFA Sri-Lanka.

6. MEMBERSHIP– Chaired by FMFF

Potential new members.

FAPAAFinancialMatters

Total Time: 2.50-3.30pm

** Note: This session is for the Official FAPAA Executive Council Member Country and / or Region representatives only

7.1FINANCIAL MATTERS. Chaired by HAFFA, Hong Kong, China –Treasurer

7.1a Income & Expenditure Report & Balance sheet, 2022 (for ratification at AGM)

7.1b Budget 2022 Update – report on any major variances to date (HAFFA, Hong Kong, China)

7.1c Budget 2023– discussion and approval on previously circulated Draft Budget

– prior to ratification at AGM.

7.1d Other Financial Matters

8.1COUNTRY and / or Region Reports – Moderator: FAPAA Chairman Total Time: 3.30 – 3.50pm

Note: Country and / or Region reports were required to be sent to the FAPAA Secretariat and posted on the FAPAA Website prior to the meeting.

This session is for each member delegate to highlight any major issue, or raise items omitted from previously circulated reports.

9. GENERAL BUSINESS

Total Time: 3.50-4.20pm

9. 1. 1. FAPAA Sub-Committee Portfolios and leaders for 2023- 2024.

Note Current listing below:

Sub – Committee	Leader & Support Members 2021-2023
FIATA	IFCBAA Australia (Paul Golland). Additional Members: HAFFA; ACAAI; FMFF
IATA	HAFFA Hong Kong, China (TBA) Additional Members: ACAAI; FMFF; ACAAP
Education & Training	TAFLA, Chinese Taipei (TBA) Additional Members: ACAAP; FMFF.
Publicity & Communication	SLFFA, Sri Lanka (Niral Kadawatharatchie). Additional Members: IFCBAA; BAFFA

Membership	FMFF, Malaysia (Krishnan Chelliah). Additional Members: HAFFA; SAAA
Air Cargo Security	ILFA Indonesia (Dani Yahya). Additional Members: IFCBAA; SAAA

9.2 Election of FAPAA board for 2024-2026 to be ratified in the AGM

NB: It was further agreed that Sub-Committee Portfolio’s and their leaders may be added and/or removed by decision of the Executive Board (Office Bearers), or by decision of the Executive Council. Furthermore, they would be endorsed at each subsequent ECM.

9. 3. Other General Business

10a NEXT MEETING SCHEDULE:

Total Time: 4.20-4.40pm

The FAPAA Chairman will lead a discussion on potential locations for the following annual meetings of FAPAA.

9. 1. 2. FAPAA 50^th – Perth Australia ECM: 2023

9. 1. 3. FAPAA 51^th ECM: 2024 TBA

Note: A guide to hosting requirements will be sent to successful Hosts.

9. 2. Adjournment of ECM

Time: 4.40pm

FAPAA Chairman to officially close the Executive Council Meeting, prior to AGM.

FAPAA Chairman to deliver final closing remarks

–

–

–

Annual General Meeting 10^th June 2023

Time: 09.30 – 10.30 Refer Separate Agenda

Official Close of Proceedings

Time: 4.45pm

FAPAA Chairman to deliver final closing remarks

Annual General Meeting of FAPAA will be held at Anvaya Beach Resort Bali on 10^th June 2023

Important Notes

• Each member shall be represented by its nominated ‘officials’ or ‘alternates’, as the case may be. Each member shall be entitled to one vote.

• All Resolutions are decided by a two-third majority vote

• Such votes can be exercised either personally or by proxy. Chairman has a casting vote in the event of a tie in addition to own country, or region, member vote)

AGENDA

1. Apologies.

2. Roll call and determination of a quorum (represented by two thirds of voting members either present or by proxy).

3. To approve the Minutes of the previous AGM meeting in Penang on July 16th, 2022.

4. To receive the Annual Financial Accounts of FAPAA for Financial Year 2022, together with the auditor’s report thereon and if approved to adopt them.

5. To fix the amount of Annual Subscription and Entrance Fees for 2024.

6. To receive and approve amendments to Budget 2023 and to adopt the Draft Budget for 2024.

7. To confirm the appointment of a Public Auditor.

8. To ratify the FAPAA board members for 2024-2026 and to ratify subcommittee leaders.

9. Any other business

(* Note: To consider only those items to which at least seven (7) clear days’ Notice has been deposited in writing with the Honorary Secretary, as per the Articles of Association of the Federation)

Wes McDiarmid Executive Director & Hon Secretary